No WiFi, No Power, No Problem – Nick’s Notes From The Road

NICK’S NOTES FROM THE ROAD

Earlier this year, I was called in to assist a prospect customer to do a live event outside of Toronto. From the initial calls, it was fairly obvious that this life insurance company was new to streaming. Getting started in the streaming universe is a fairly big challenge as there are so many odds and ends to think about, but I’m used to and enjoy supporting newbies.  

The first thing I always recommend to any customer, especially a new one, and even more so if an event is offsite from customer offices, is that you NEED a full day to test. To that end, I showed up the day before the event, to begin testing. The first little part that caused me discomfort, was that the testing wasn’t due to start until 3pm, the day before an 8am show. Slight red flag there, for sure. I arrive at 3pm, and the setup has barely begun, and almost all the gear was still packed.  

3PM, The Day Before

After about an hour of sitting around, I inquired on the Wi-Fi and network connections, to ensure they were up and running, and we had plenty of bandwidth. Good thing I did, as it turns out, the customer had purchased a Wi-Fi hotspot from a local wireless carrier. This hotspot was not working at all, nothing, no signal. We spend the next hour or so attempting to get it working. If that wasn’t enough, while troubleshooting the Wi-Fi, the building went dark. The power went out, there was a complete blackout on the entire block. The only thing lighting the entire ballroom was one emergency light. The power outage lasted about another hour.  

6PM, The Night Before

We are now approaching 6pm or so, with no Wi-Fi and nothing setup in respect to audio, cameras, etc. Tech support from the local wireless company is pretty useless. They claim the hotspot is corrupt and that we should use the facility Wi-Fi or go to wireless store and get a new data card for the hotspot. We didn’t trust the spotty and limited facility Wi-Fi, so at 8pm, we decide to go to the wireless store before they close at 9pm. The crew crams into a rented minivan, we get the new card, and then grab a bite to eat. After dinner, I was prepared to return to the venue. We still haven’t tested the new data card, or finished setting up, or tested streaming. I’d rather rest well knowing the new card fixed our connection issues, however, the team was tired and wanted to call it a night.   

Morning Of The Event

I manage to get a little rest and head to the event for a super early call. We get to the ballroom, test the card and nada, nothing… the Wi-Fi still doesn’t work. We get back on with tech support. They can’t figure it out. I encourage the rest of the setup to continue, so at the very least we can record the event and play it back later. We get to about an hour before show time, and the team is still focused on getting the hotspot to work. Being this close to show, I recommend using a hotspot from someone’s phone to stream the event at a much lower bitrate. We shift our focus to that solution, only to find out that their new switcher/encoder does not have Wi-Fi capability.

T-Minus 30 Minutes

With less than 30 minutes before show and the tension in the room building, I keep my cool as in my bag of tricks, I had my Wirecast encoder with me, as well as a Blackmagic capture card. We quickly connect one camera directly to my laptop using the Blackmagic capture card, and we use the customer’s iPhone 6 for data. We are able kick out a stream at around 200k. Thankfully, it worked like a charm, and made it through the entire three-hour long webcast.  

You never have too much time and can never be too prepared for a live streaming event. Anything can happen. And next time… I’ll bring a generator. 

Nick Vella

Nick Vella

Event Services Manager

“Nick’s Notes From The Road” is a blog series dedicated to the live event producers, the movers and shakers, the people who just won’t take no WiFi for an answer. In this series we address all things good and bad that might come up during a live event and some tools and tricks for success.

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