EU Privacy Policy (for EU Users only)

Welcome to www.kollective.com. This EU Privacy Policy (“Privacy Policy”) applies to our European users only and refers to the European General Data Protection Regulation (“GDPR”).

If you are a user of Kollective’s services, this Privacy Policy does not apply to any data we collect, store and process in connection with providing our services. Rather, our services and data privacy and security practices are governed by a contractual agreement between us and your employer or the entity who has authorized your use of the services.

Kollective Technology, Inc. (“Kollective”) is the party responsible for implementation, operation and enforcement of this Privacy Policy in all respects.

You can reach our Data protection officer (“DPO”) at dpo@kollective.com.

Kollective (collectively, “We”, “Us”, “Our”, “Kollective”) is committed to following all applicable privacy laws and regulations and keeping you informed of what information it collects or otherwise receives about you when you visit www.kollective.com (the “Website”) or when you use the Kollective Enterprise Content Delivery Network, Kollective MediaCenter Content Portal, Kollective Webcaster or their related applications or services (the “Services”), and how Kollective uses such information. The following Privacy Policy is part of that commitment. It also describes your choices regarding use, access and correction of your personal information.

If you have an unresolved privacy or data use concern that we have not addressed satisfactorily, please contact our U.S.-based third party dispute resolution provider (free of charge) at https://feedback-form.truste.com/watchdog/request.

Kollective Technology, Inc. participates in and has certified its compliance with the EU-U.S. Privacy Shield Framework and the Swiss –U.S. Privacy Shield Framework. Kollective is committed to subjecting all personal data received from European Union (“EU”) member countries and Switzerland, respectively, in reliance on each Privacy Shield Framework, to the Framework’s applicable Principles. To learn more about the Privacy Shield Framework, visit the U.S. Department of Commerce’s Privacy Shield List at https://www.privacyshield.gov/list.

Kollective is responsible for the processing of personal data it receives under the Privacy Shield Framework, and subsequently transfers to a third party acting as an agent on its behalf. We comply with the Privacy Shield Principles for all onward transfers of personal data from the EU and Switzerland, including the onward transfer liability provisions.

With respect to personal data received or transferred pursuant to the Privacy Shield Framework, Kollective is subject to the regulatory enforcement powers of the U.S. Federal Trade Commission.  In certain situations, Kollective may be required to disclose personal data in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.

Under certain conditions, more fully described on the Privacy Shield website at https://www.privacyshield.gov/article?id=How-to-Submit-a-Complaint, you may invoke binding arbitration when other dispute resolution procedures have been exhausted.

Website Privacy Policy

PERSONALLY IDENTIFIABLE INFORMATION

In the following, we inform you about the data collected during your visit to our websites or when you contact us, for what purposes they are processed, on what legal basis the data processing takes place, what options you have yourself to control the collection and processing of the data and when data will be deleted.

VISITING OUR WEBSITE

Log-Files 

Data collected:

When visiting our websites, the following data is automatically transmitted by your browser:

  • Your IP address
  • The website from which you came from
  • Websites that you visit through our site
  • Page views
  • Your browser type and version
  • The operating system of your device
  • The date and duration of the visit.

Purposes of data processing:

The temporary storage of this data is necessary to enable the delivery of the website to your computer and to ensure the functionality of the website. With the help of this data, we also gain statistical knowledge about how our websites are used. In addition, we collect the data to be able to track and prevent inadmissible access to the web server and the misuse of the web pages and to secure our information technology systems.

Legal basis:

We store this data temporarily on the basis of legitimate interests (Art. 6 sec. 1 f GDPR). Our legitimate interest lies in achieving the purposes described above.

Storage duration and control options:

Logfiles will be deleted after seven days at the latest.

General information about cookies and targeting technologies

Data collected:

When visiting our websites so-called cookies are set. These are small text files that are stored on your device. As a rule, cookies contain a characteristic sequence of characters, the so-called cookie-ID, with which your browser can be identified when visiting our websites again.

In addition, we use so-called tags, which are small code elements that we use to measure the behavior of our users and the success of advertising activities.

Depending on the type of cookies or tags, different data are collected and processed:

  • Technically necessary cookies: They collect, for example, demographics, ip address, pages visited, and form fills.
  • Analysis Cookies and Tags: This pseudonymizes. Your user behavior on the web pages is analyzed. The following data is collected: Use of website functions, frequency of page views, entered search terms, and location.
  • Advertising cookies and retargeting technologies: Advertising cookies for example collect user behavior and demographic data. Targeting technologies analyze your user behavior in pseudonyms based on the data collected by the cookies.

We use both our own cookies as well as cookies from other providers (third-party cookies). The third-party cookies are described below under section “Third –party cookies”.

Purposes of data processing:

Technically necessary cookies enable the technical functioning of the website. Some functions of our web pages, e.g. access to some content, cannot be offered without the use of cookies.

Functionality cookies serve to make the usability of our web pages more user-friendly and to guarantee certain functionalities e.g. cross-page shopping cart, where you can see how many items are in your shopping cart and how to save your credentials, so that when you return to a page, you can access your previously entered data and settings.

Analysis cookies and tags enable us to generate aggregate statistics, e.g. the number of views, which areas of the web pages are most frequently viewed and location information and the duration of the average stay on the web pages. This allows us to improve the quality of our websites and content.

Advertising cookies and retargeting technologies enable us to offer you tailor-made offers and information. This will allow us to make our websites more interesting to you and to engage you on other websites with personalized, interest-based advertising.

Legal Basis:

We use technically necessary cookies and functionality cookies based on legitimate interests (Art. 6 sec. 1 f GDPR). Our legitimate interest lies in ensuring the functioning of our websites and their optimal usability.

We use analytic and advertising cookies, as well as tags and retargeting technologies, if you have consented to them. We obtain your consent when you visit our website via the cookie banner at the bottom of the web pages   .         

Duration of storage and control options:

You have full control over the use of cookies and can delete cookies in your browser, disable the storage of cookies altogether or selectively accept certain cookies. Please use the help functions of your browser to find out how to change these settings. This may limit the functionality of our websites.

Third-party cookie and tracking technologies used include:

  • Marketo
  • Google Adwords
  • Google Analytics
  • BING
  • Facebook
  • LinkedIn
  • Leadlander
  • Kenshoo

 

We partner with a third party to either display advertising on our Website or to manage our advertising on other sites. Our third party partner may use technologies such as cookies to gather information about your activities on this site and other sites in order to provide you advertising based upon your browsing activities and interests. If you wish to not have this information used for the purpose of serving you interest-based ads, you may opt-out by clicking here (or if located in the European Union click here). Please note this does not opt you out of being served ads. You will continue to receive generic ads.

 

CONTACT FORMS

We collect and process the information you provide, such as your contact details, name and concerns when you contact us through a contact form, e-mail or chat. All data you submit to us is encrypted between your browser and our server.

Kollective allows you to complete forms such as inquiry, 30 Day Evaluation, and Partnership request forms on our Website. These forms may all be completed on a voluntary basis. Kollective will alert you in advance of the use to which such information will be put and to whom it may be provided.

For example, Kollective may ask for your name and e-mail address in order to send you communications of interest about Kollective or the Services. In such a case, Kollective will use your name and e-mail address only for this purpose, and will not share it with any third party, except as described in this privacy policy (See “Legal Disclaimer “, “Service Providers”, and “Business Transitions” below).

From time-to-time we may provide you the opportunity to participate in surveys on our site. If you participate, we will request certain personally identifiable information from you. Participation in these surveys is completely voluntary and you therefore have a choice whether or not to disclose this information.

The requested information typically includes contact information (such as name and shipping address), and demographic information (such as zip code). We use this information to improve the content of our Website and Services. From time to time we post written and video testimonials on our Website. With your consent we may post your testimonial along with your name. If you wish to update or delete your testimonial, you can contact us at privacy@kollective.com.

Purpose of data processing:

The data processing takes place for the treatment of your inquiry. 

Legal Basis:

We process your data in order to carry out your request (Art. 6 Abs. 1 b DSGVO).

Duration of storage and control options:

We store your data for as long as we need it for the specific processing purpose.

PUBLIC BLOG

Our Website offers publicly accessible blogs or community forums. You should be aware that any information you provide in these areas may be read, collected, and used by others who access them. To request removal of your personal information from our blog or community forum, contact us at privacy@kollective.com. Alternatively, if you used a third party application to post such information, you can remove it, by either logging into the said application and removing the information or by contacting the appropriate third party application. In some cases, we may not be able to remove your personal information, in which case we will let you know if we are unable to do so and why.

SERVICE PROVIDER, SUB-PROCESSORS/ONWARD TRANSFER

Kollective may transfer personal information to companies that help us provide our services. Transfers to subsequent third parties are covered by the service agreements and provisions in this Policy regarding notice and choice and the service agreements with our customers.

We will share your personal information with third parties only in the ways that are described in this privacy policy. We do not sell your personal information to third parties.

Service Providers – We use other third parties to provide email service solutions on our site. We will share your email address with this service provider to fulfill our email needs as necessary for the third party to provide that service. These third parties are prohibited from using your personally identifiable information for any other purpose including their own marketing purposes.

We may share your information with third parties who provide services on our behalf to help with our business activities.  These companies are authorized to use your personal information only as necessary to provide these services to us.

These services may include:

  • Sending marketing communications at your request
  • Providing cloud computing infrastructure

Legal Disclaimer – Kollective will disclose personally identifiable information in order to comply with a court order or subpoena, bankruptcy proceedings, a request from a law enforcement agency to release information, or to otherwise comply with other legal or governmental requirements without prior consent.

THIRD PARTY WEBSITES

The Website and the Services may contain links to other websites which enable you to visit other sites through your Internet browser. Kollective is not responsible for the privacy practices or the content of any such other websites. Before interacting with any other website, you should be sure you are comfortable with its privacy practices.

SOCIAL MEDIA WIDGETS

Our Web site includes Social Media Features, such as the Facebook button. These Features may collect your IP address, which page you are visiting on our site, and may set a cookie to enable the Feature to function properly. Social Media Features and Widgets are either hosted by a third party or hosted directly on our Site. Your interactions with these Features are governed by the privacy policy of the company providing it.

CHILDREN’S PRIVACY

Our Website and Services are not intended for anyone under the age of 13. We do not knowingly collect information from anyone under the age of 13. If become aware that child under 13 has shared personally identifiable with our Website or Services, we will delete this information immediately. In order to take any such actions, parents or legal guardians should contact Kollective as specified below under “Contact Us”.

ACCEPTANCE OF PRIVACY POLICY

By using this Website or the Services, you signify your assent to this Privacy Policy. If you do not agree to the terms of this policy, please do not use the Website or the Services. Kollective reserves the right, at its discretion, to change, modify, add, or remove portions of this Privacy Policy at any time. Please check this page periodically for changes. Your continued use of this Website and the Services following the posting of changes to these terms will mean that you accept those changes. If we make material changes to this policy, we will notify you here, by email, or by means of a notice on our home page prior to the change becoming effective.

YOUR RIGHTS

Revocation of consent

You may revoke your consent to the processing of your personal data at any time with future effect. Please note that the revocation does not affect the legality of the previous data processing and that it does not extend to such data processing, for which there is another legal basis and which therefore can be processed without your consent.

Consents to data processing by means of cookies and tracking technologies can be revoked by corresponding settings in your browser or via the opt-out options described above.

Further rights of the individual

In addition, according to Articles 15 to 21 and 77 of the GDPR, if the legal conditions are met, you are entitled to the following rights:

  • Information

You may at any time request that we provide you with information about which of your personal data we process and provide a copy of the personal data we have stored, Art. 15 GDPR. Please note that additional copies of the personal data we have stored may be subject to a charge.

  • Correction

You may request the correction of incorrect personal data and completion of incomplete personal data, Art. 16 GDPR.

  • Deletion/Erasure

For the deletion of your personal data: Please note, that data we need to carry out your request, for the exercise and defense of legal claims and data for which statutory, regulatory or contractual retention obligations exist, is excepted from the deletion, Art. 17 GDPR.

  • Restriction of processing

Under certain circumstances, you may request the restriction of processing, such as: For example, if you believe your data is incorrect, if the processing is unlawful or if you object to the data processing. As a result, your data may be processed only to a very limited extent without your consent, e.g. for the assertion, exercise and defense of legal claims or for the protection of the rights of other natural and legal persons, Art. 18 GDPR.

  • Opposition to data processing

You have the option to object to data processing for direct marketing purposes at any time. In addition, if you have special reasons, you may at any time object to the data processing that takes place on the basis of a legitimate interest, Art. 21 GDPR.

  • Data portability

You have the right to receive the data you have provided to us and that we process based on your consent or to fulfill the contract in a standard, machine – readable format and within the scope of the technically feasible to request direct transmission of this data to third parties, Art 20 GPRD.

Right to complain to the Data Protection Authority

If you believe that our data processing is unlawful or we have not granted the rights described above to the extent necessary, you have the right to contact the relevant data protection authority.

CONTACT US

Your privacy is important to us. If you have any questions, concerns, or complaints regarding the way we collect and handle your information, you may email our Data Protection Officer at any time at dpo@kollective.com or write to Data Protection Officer, Kollective Technology, Inc., 549 NW York Drive, Bend, OR 97703, USA.

This Privacy Policy was last updated on May 25, 2018.